Vendors can be added at this point or on-the-fly as needed. At the very least, you will need to add any vendors with whom you have open bills to pay.
To view your vendors, select Vendor Maintenance form the Maintenance menu. The Vendor Selection Table is displayed.
The vendor table can be viewed by Vendor Name or by Contact Name. Initially, this table is displayed in vendor name sequence. If you wish to view the table by contact name, press the tab so labeled.
You can add or modify vendor entries by pressing the Insert button to add a new vendor or by pointing to an existing vendor and then pressing the Change button to view or modify that vendor's data. In both cases the Vendor Maintenance Form is displayed.
Note that there are other buttons listed on this table. Those will be discussed later.
The Vendor Maintenance Form is a multi-page form with data grouped under tabs. Select a tab to view the data for that page.
The General tab displays the vendor's name and address, telephone numbers, email address, and cantact name.
The Continued tab displays a page with the vendor's federal id number, default expense account, an indicator as to whether a 1099 form is to be supplied, the vendor type, invoice due delay days, and the status of this record.
Some of these fields are further explained:
|Default Expense Account||This account will be used as the default for distribution for all bills entered for this vendor. The default distribution of an bill can be changed during entry of that bill.|
|Supply 1099||If this box is checked, a 1099 will be generated for this vendor.|
|Vendor Type||A regular vendor assumes the payee on a check will be the vendor name and mailing address will be the vendor's address or the remit to address if filled in. A special vendor requires the entry of a payee name and payee mailing address during the entry of a bill. Special vendors are one time vendors or a vendor such as employee expenses where the payee may change with each bill.|
|Invoice Due Delay Days||This is the default number of days added to the invoice date on the bill to generate a due date.|
Remit To Address
The Remit To Address tab displays a remit to mailing address to be used when paying bills.